How do I pull a check register for a whole year in ASCENDER?

Q: How do I pull a check register for a whole year in ASCENDER?

Use FIN1800 - Year-to-Date Check Register List, at Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > Year to Date Check Register List. It is the year-long version of the check register. Unlike FIN1250, which runs against an accounting period, FIN1800 uses a date range and prints both processed and unprocessed check transactions. That is why it is the report used for year-end audits.

Short answer

Use FIN1800 - Year-to-Date Check Register List, at Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > Year to Date Check Register List.

It is the year-long version of the check register. Unlike FIN1250, which runs against an accounting period, FIN1800 uses a date range and prints both processed and unprocessed check transactions. That is why it is the report used for year-end audits.

The detail

Parameter	Options	What it does
Period selector	YTD only (Y), YTD and Current Month (C), YTD + Current + Next Month (A), or a specific accounting period (01–12)	Y includes records with a process date. C adds the current accounting period where the processing date is open. A includes all records. 01–12 narrows to one accounting month, e.g. 09.
Sort by	Fund/Check Nbr (F), Bank Acct (B), Check Nbr (C), No Detail (D)	D gives check number without account detail. Use it for board reports or uploading online.
Include Payroll Deduction Checks?	Y / N	N excludes payroll deduction checks.
Include Voided Checks?	Y / N / Voided only (V)	V returns only voided checks.
Include Transfer Checks?	Y / N	N excludes transfer transaction checks.
Include ONLY EFT Payment?	Y / N	Y limits the report to electronic funds transfer payments.
Select Fund(s)	Fund numbers with fiscal year, e.g. 161 / 8, or blank for all	Narrows the report to specific funds.
Select Vendor(s)	Five-digit vendor numbers with leading zeros, e.g. 00126, or blank for all	Narrows the report to specific vendors.
From Date / To Date	MMDDYYYY, or blank for all	Sets the date range.
From Check Nbr / To Check Nbr	Check numbers, or blank for all	Narrows the report to a range of check numbers. Useful when you have a check number and need to know what it paid.

As with FIN1250, report output respects the masked account codes set in the User Profiles table for the logged-on user.

What about more than one fiscal year?

The FIN1800 documentation describes a date range and a fund and year selection. It does not say whether a single run can cover more than one file ID, so this page does not make a claim either way. If you need a register that crosses fiscal years, ask Howard about your district's setup.

Where this comes from

ASCENDER Business documentation, FIN1800 - Year-to-Date Check Register List (Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > Year to Date Check Register List). Open the source

Your situation is probably more specific than this page.

Howard is an AI assistant that has read FASRG, EDGAR and 2 CFR 200, TEA's fiscal and grant guidelines, and the full ASCENDER business documentation, and cites the page it found the answer on, every time. Ask it your actual question, free.

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